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Terms of service
Please read this carefully.
By registering for the event, participants confirm they have read all the information regarding passes, prices and other relevant issues at the Prague Balfolk Weekend website (www.prague-balfolk-weekend.cz) and all the information provided by them is true.
General
All participants will get a wristband according to their pass. You will have to wear this wristband at all times. The wristband will grant you entrance for workshops and parties.
Organizers do not take any responsibility for the participant’s valuables or physical injuries. Please be careful at all times about yourself, about others and about your belongings.
Please wear only appropriate indoor shoes at the classes and in party venues.
If necessary, Prague Balfolk Weekend organizers reserve rights to amend the event schedule, teachers or other.
Ethics Policy
Organizers will not tolerate any forms of harassment, which can include offensive verbal comments, sexual images in public spaces, deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of dance workshops or other events, inappropriate physical contact, and unwelcome sexual attention, any forms of racism or discrimination according to gender, sexual orientation, religion, or nationality.
Anyone engaging in this type of behavior will be warned and/or excluded from the Festival without any refund, at the organizers’ discretion.
We encourage anyone who has experienced or witnessed intimidating or inappropriate behavior to tell Prague Balfolk Weekend organizers or staff. We are available for you and your concerns.
Participants are expected to support the festival’s friendly and safe atmosphere by polite and respectful behavior towards the other participants and organizers and adhering to the hygienic habits (using antiperspirant and towels, changing a sufficient number of T-shirts, having fresh breath and clean hands, etc.).
Contract closing
The contract is concluded remotely via the E-shop (booking system), whereby the costs of using remote means of communication are borne by you.
In order for Us to enter into the Contract, You must create an Order on the E-shop. This proposal must include the following information:
- Information about the services and goods to be purchased (on the E-Shop you indicate the services and goods you are interested in purchasing by clicking on the "Book" or "Reserve" button);
- Information about the Price and method of payment of the Total Price; this information will be entered as part of the creation of the Order within the user interface of the E-shop, and the information about the Total Price will be provided automatically based on the services and goods you have selected.
- Your identification and contact details - in particular your name and email address - will be used to record your booking and inform you of any changes.
During the creation of the Order, you may change and check the data until its completion. Once the check has been carried out, pressing the "Order" button will complete the Order. Before pressing the button, however, you must confirm your familiarity with and acceptance of these Terms and Conditions, otherwise you will not be able to complete the Order. The check box is used to confirm and agree. After pressing the "Order" button, all completed information will be sent directly to us.
We will confirm your Order as soon as possible after it has been delivered to Us by a message sent to your e-mail address entered in the Order. The confirmation will include a summary of the Order, as well as these Terms and Conditions as an attachment to the email message. The Terms and Conditions (as attached to the confirmation email), form an integral part of the Contract. Our confirmation of your bookings in the Order shall constitute the conclusion of the Contract between You and Us.
When the Contract is concluded, You are obliged to pay the Total Price.
Payment and delivery terms
You will pay a participation fee for participation in the Festival and accompanying services. The amount of the fee for each service offered, including VAT, is indicated within our e-shop and in the Order proposal. The total price includes VAT, as well as all charges provided for by law. We will require you to pay the Total Price after the conclusion of the Contract and before you use the Services. You can pay the Total Price by bank transfer. We will send you the information for making the payment as part of the Order confirmation.
The current participation fee and prices can be found on our website. The final price is shown on our portal when you view the recap of your new booking. In case that we make a mistake and the amount of the participation fee displayed on the website or indicated in the payment details is obviously incorrect, we reserve the right to withdraw from the Agreement.
Once the participation fee has been paid, we will send you an e-mail with information about the receipt of your payment and final confirmation of your reservation. We will send you a proof of payment and service provision if you request us to do so by email.
The services you have ordered can then be used at the time and place of the festival, which are listed on our website or in our e-shop (in the booking system). The physical goods you have reserved and purchased will be given to you on site during the festival upon proof of payment.
Cancellation Policy
The passes are transferable. In the case you won’t be able to join the festival after purchasing your pass, we recommend you to try and sell your pass. If you sell your pass, let the organizers know ASAP stating the new holder of your reservation.
Prague Balfolk Weekend organizers reserve the right to cancel the event at any given time. In this case we will pay 100 % reimbursement.
In case the registration has to be canceled due to applicable legal restrictions (eg. during pandemic situation, war, etc.):
- If a participant is not allowed to enter due to official restrictions, we offer a 75% refund or a transfer of a festival ticket to another edition.
- If organizers have to cancel the event, we will refund 75% of the ticket price or allow a transfer of the festival ticket to another edition.
Data Privacy
We care about your personal data protection. We use the data given by you only for the organization of the festival. We have received the data directly from you through the registration system. We are going to keep your data only for a certain time specified by law and will delete it immediately if you ask us to do so. This data can be accessed by Rond z.s., their assigned employees and partners and external provider of the registration system. The data are managed by the registration manager, organizer and directors of the association. Your data is not given to any other subject. Organizers collect this data: Registration to the festival – name and surname and e-mail address. If you have any questions or wish to delete your personal data from our database, please contact us at festival@balfolk.cz.
A participant may appear in photos or videos made by the organizer or representative. The organizer can use these media for any purpose related to Prague Balfolk Weekend, to promote balfolk events organized by balfolk.cz or for other artistic purposes of any kind. Participants agree that these media are the sole property of the organizer. If you do not wish to be photographed, please contact us at festival@balfolk.cz.